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NIH Public Access @ UCSD: Compliance Overview

Resources to help the UCSD research community comply with the NIH Public Access Policy.

How to Comply

All of your papers that fall under the NIH Public Access Policy, whether in press or in print, must include evidence of compliance in all of your NIH grant applications, proposals, and progress reports. This affects all applicable papers that are authored by the Principal Investigator (PI) or arose from the PI’s NIH funds.  (From http://publicaccess.nih.gov/)

1. Determine Applicability

Does the NIH Public Access Policy apply to your paper?

The Policy applies to any manuscript that:

  • Is peer-reviewed;
  • And, is accepted for publication in a journal on or after April 7, 2008;
  • And, arises from:
    • Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond, or;
    • Any direct funding from an NIH contract signed on or after April 7, 2008, or;
    • Any direct funding from the NIH Intramural Program, or;
    • An NIH employee

Note: Until further notice, papers written in scripts other than Latin (e.g., Russian, Japanese) are not required to be posted on PubMed Central and do not require evidence of compliance on applications, proposals or reports. Papers may be processed that are written in Latin (Roman) script that contain characters and fonts used in standard mathematical notation.

2. Address Copyright

Before you sign a publication agreement or similar copyright transfer agreement, make sure that the agreement allows the paper to be posted to PubMed Central (PMC) in accordance with the NIH Public Access Policy.  Final, peer-reviewed manuscripts must be posted to the NIH Manuscript Submission (NIHMS) System upon acceptance for publication, and be made publicly available on PMC no later than 12 months after the official date of publication.

For the convenience of University of California authors:

UC authors should submit a copy of this letter signed by William Tucker, executive director of the Office of Technology Transfer and Research Administration in the UC Office of the President, with any manuscript submitted for possible publication. It provides notice to publishers that, if accepted for publication, the paper will be required by law to be posted on PMC. If this letter is not submitted at the time a paper is sent to a publisher for review, it must be submitted along with any signed publication agreement.

3. Submit paper to PMC

Submit papers to PubMed Central (PMC) and approve public release.

See the Submission Methods tab.

4. Include PMCID in Citations

Include the PMCID at the end of the full citation in any NIH application or report.

PMCID Converter

Use this converter to check for existing PMCIDs or find associated identifiers:

PMCID/PMID/NIHMSID Converter

Get Help @ UCSD Library

Contact me with your NIH Public Access Policy questions or to schedule a consultation: bethany@ucsd.edu