The lists below provide an example of the types of records typically collected. Other items may be considered. For more information, contact the University Archivist.
Yes, Please! What We Collect
Yes, Please!
Administrative
Accreditation and self-study files
Alumni and student organizational files
Annual reports (institutional, departmental)
Architectural records
Correspondence
Grant files
Maps
Membership rosters
Memoranda
Minutes
Organizational charts
Planning documents
Policy and procedures manuals
Publications (particularly newsletters, brochures, handbooks, and catalogs)
Reference and subject files
Research project files
Speeches
Task force and ad hoc committee files
Legal
Legal documents (for example, briefs)
Legislative reports
Fiscal
Annual financial statements
Audit reports
Ledgers
Marketing reports and surveys
Public relations materials (for example, press releases and advertising kits)
Historical
Articles of incorporation
Artifacts (select)
Biographical material (for example, Bio-Bibliographies and curriculum vitae)
By-laws
Photographs (with identified subjects)
Scrapbooks
Sound and video recordings
Publications (produced by the unit)
Advertising kits
Brochures
Catalogs
Handbooks
Newsletters
Press releases
No Thank You -- Generally NOT Collected
Administrative
Blank forms
Donor records
Duplicate copies
Invoices
Purchase orders
Receipts
Reimbursement requests
Requisitions
Personnel and Students
Personnel records
Applications (job, scholarship, and the like)
Grade books and grade reports
Student papers and dissertations
Student records
Tenure review documentation
Publications
Equipment and software instructions
Faculty publications (reprints selectively accepted if included in faculty papers)
UC Press publications
Miscellaneous
Records relating to other campuses, other than those reflected in systemwide records
Artifacts, trophies, and other non-record materials
